ASLIA 2020 AGM

Meeting ID: 851 7838 8987
Meeting Format

The 2020 AGM will take place right from your living room. We will be using Zoom as the meeting platform. You can join using your Apple or Android device, or computer. You do not have to sign up to Zoom to join a meeting. ASLIA will send a link to all members, but the link and meeting ID will be posted on this page. Familiarize yourself with Zoom, see zoom.us/test


Apple or Android Device

Download the app for either Apple or Android.


Web Browser

Simply go to www.zoom.com, and in the top right, click "Join a Meeting" then type the meeting ID in the text box.


See the screenshots below as a reference. Click the picture to enlarge it.


Housekeeping
Chat Box


The main purpose of the chat box will be to monitor & appoint speakers. Please do not use the chat feature to type full questions, discussions, or disclose personal or private information. Please use the chat feature only for AGM-related topics. The chat will be saved.


You can message a participant directly for informational purposes. The Chat Moderator will be monitoring the general (i.e., public) chat box. 

Proxy Vote

Form not working? See it here: https://forms.gle/5c7oMHMW3mYPyh1cA

Motions & Voting
AGM Agenda

In Attendance:

Guests:

Interpreters:

Parliamentarian:


1. Call to Order


2. Welcome: Land Acknowledgement and Introduction


3. Review of Procedures


4. Familiarization with Voting 


5. Acceptance of 2020 AGM Agenda

MOTION: I move to accept the September 19, 2020 AGM Agenda.


6. Approval of April 27th, 2019 AGM Minutes

MOTION: I move to approve the April 27th, 2019 AGM Minutes.


7. Acceptance of Board Reports

MOTION: I move to accept the Board reports as distributed.


8. Acceptance of Committee Reports

MOTION: I move to accept the committee reports as distributed.


9. Old Business


10. New Business


10.1 In-House Audit – Financial Motion

MOTION: I move to accept 2019 in-house audit.


10.2 Projected 2020 Budget – Financial Motion

MOTION: I move to accept the projected 2020 budget.


10.3 Signing Authority Changeover

MOTION: I move that the signing authority on the ASLIA general account at CIBC and Servus Credit Uniom be updated to reflect the 2020-2022 term Board of Directors in the following positions: President, Vice President, Treasurer, and Administrative Secretary.


10.4 GIC Transfer to Servus Credit Union

Motion: I move that the $41,195.21 CAD in the GIC from CIBC be transferred to Servus Credit Union in the following way: $20,000 to a long-term loan; $10,000 to a short-term loan; and $11,195.21 to the general account.


10.5 Online View-Only Access

Motion: I move that the Treasurer of the ASLIA Board of Directors be authorized to receive viewing-only access to the Servus Credit Union accounts.


10.6 ASD Office Space


10.7 Grievance Process


10.8 CASLI Bylaw Change Motion



11. Elections for 2020-2022 Board of Directors


12. Community Updates


13. Announcements


14. Adjournment

MOTION: I move to adjourn the 2020 Annual General Meeting at [time].

Voting


Voting will be done via Zoom Polling. For each vote, you will input your vote, plus any proxy votes that you may be holding. Voting will not be anonymous. Results will be shared during the meeting after all members have cast their vote.


The Membership will track votes and update the motion list as determined by the meeting discussions. Non-voting members will be moved to a separate room or simply select "Non-Voting Member" on the ballot.


There will be two sample votes to allow members to familiarize themselves with the voting process, including proxy votes.

Roles
  • Chair (President)
  • Chat Moderator 
  • Tech Support (tech@aslia.ca)
  • Voting Manager (Membership)
Language


The meeting will be conducted in ASL/signed language.


ASL to English interpretation will be provided


Please ensure your microphone is muted and camera available during the meeting.


The meeting will be recorded.

Technical Questions


If you have having issues with technology, for either the Zoom or voting platform, please email your concerns to the Tech Support at tech@aslia.ca.


This person will attempt to help you navigate the issue and address the concerns to the Chair on your behalf, if needed. 

Discussion & Speakers


The Chat Moderator will be monitoring the chat box. To queue into the discussion, please type your name and the word "Discussion", for example

"Jane - Discussion"


The Chat Moderator will track the order of speakers and introduce them to the Chair, who will call them to the floor.


In a virtual world, the "floor" will be a spotlight on the speaker.

2. Type the Meeting ID then click "Join"

The Meeting ID will be updated on this page and will be emailed to ASLIA members

1. From Zoom.us, click "Join a Meeting"

** Click "Participants" to view various interaction features, such as "Raise Hand" and the chat box. 

** You may be prompted to run Zoom Meetings on your computer.

3. After your hardware (i.e., audio & video) is tested, Zoom will open. At the bottom-left of your screen, you will see controls for your audio & video. In the center, interactions for the meeting. 

I move to accept the September 19, 2020 AGM Agenda.


I move to approve the April 27th, 2019 AGM Minutes.


I move to accept the Board reports as distributed.


I move to accept the committee reports as distributed.


I move to accept 2019 in-house audit.


I move to accept the projected 2020 budget.


I move that the signing authority on the ASLIA general account at CIBC and Servus Credit Uniom be updated to reflect the 2020-2022 term Board of Directors in the following positions: President, Vice President, Treasurer, and Administrative Secretary.


I move that the $41,195.21 CAD in the GIC from CIBC be transferred to Servus Credit Union in the following way: $20,000 to a long-term loan; $10,000 to a short-term loan; and $11,195.21 to the general account.


I move that the Treasurer of the ASLIA Board of Directors be authorized to receive viewing-only access to the Servus Credit Union accounts.


Elections for 2020-2022 Board of Directors


I move to adjourn the 2020 Annual General Meeting at [time].

Nomination Form